Facility Rentals

The C4C Event Hall, conference room, and outdoor spaces are available to outside groups on a limited basis and upon the approval of the C4C Dean. Priority is given to events that are free and open to the public with an emphasis on art, design, communication, education, and/or creativity. No private events are allowed.

In order to preserve access to the C4C for TCC students and faculty, events by external groups cannot be scheduled more than three months in advance, and recurring events (weekly/monthly) cannot be accommodated.

The C4C Event Hall is an exhibition space, with a variety of rotating art exhibits on display throughout the year. If you hold an event in the hall, please expect artwork to be displayed on the walls and/or on display panels. Artwork will not be moved or adjusted to accommodate events. Our event coordinator will help you find a room setup that works with any exhibition that may coincide with your event.

If you would like to exhibit signage, posters, or banners at your event, you will need to provide easels or other freestanding display methods. Hanging items on the C4C walls, windows, or other surfaces is not allowed.

Alcohol is prohibited on the TCC campus. Requests to waive this policy are considered on a case-by-case basis by TCC’s Vice President for Administration and Vice President of Academic Affairs. If a waiver is granted, an alcohol license must be secured through the client’s caterer and be displayed during the event.

Event Hours

Events can be held during TCC operating hours only:

Monday - Thursday: 6:30 a.m. - 10:00 p.m.

Friday: 6:30 a.m. - 9:00 p.m.

Saturday: 6:30 a.m. - 5:00 p.m.
Sunday: Closed

Please note: The facility must be cleaned and vacated by the time the building closes. Please plan the end time of your event accordingly. Events that run over their allotted time will be subject to overtime fees.

Occupancy

The C4C can hold a maximum of 216 people in theater-style seating and 152 people in banquet-style seating (8-person round tables). Rectangular tables, classroom-style setups, and other combination setups can be arranged upon request.

Insurance

If you hold an event at the C4C, you must provide a Certificate of Insurance with minimum liability coverage of $300,000/personal injury and $100,000/property damage, with Tulsa Community College named as additional insured. We cannot proceed with planning your event until this certificate is on file.

Inclement Weather

If Tulsa Community College is closed due to inclement weather, all events will be cancelled. TCC will not be responsible for any loss associated with cancelled events.  We will reschedule your event if desired.

Rates

Event Hall:
The C4C Event Hall is rented in four-hour time blocks. Rates include technical support for sound/lighting, building security, tables and chairs, and other house-owned equipment.
Up to four hours: $500
Up to eight hours: $1,000
Overtime fee: $200/hour

C4C Conference Room/Telepresence Suite:
The conference room is rented in two-hour time blocks. Rates include table and chairs, teleconference equipment, and videoconference equipment.
Two hours: $150
Two hours with ITV Telepresence (includes support): $300
Overtime fee: $100/hour

Boston Avenue Terrace, Collaboration Courtyard, and Third Floor Observation Deck:
These areas are rented in four-hour time blocks. Rates include technical support for sound/lighting, building security, tables and chairs, and other house-owned equipment.
Up to four hours: $300
Up to eight hours: $600
Overtime fee: $100/hour

501(c)3 organizations receive a 50% discount on base rental rates (not overtime fees). If the teardown and cleaning procedures listed in the event packet are not followed, an additional $150 cleaning fee will be assessed. All rates and fees will be evaluated on a periodic basis and are subject to change.

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