Section VI: Satisfactory Academic Progress (SAP) Financial Aid Appeals Process

Students who have used the one-time “warning” semester and are not meeting the minimum
SAP requirements, may submit an appeal to the SAP Appeals Committee. In order to do so,
students will need to understand the following:

 
  • There is no guarantee an appeal will be approved.
  • There is no guarantee that an appeal filed will be processed in time to meet enrollment
    or payment deadlines for the next semester.
  • Students filing an appeal should be prepared to pay for their cost of education.
  • Students filing an appeal and meeting the corresponding deadline in the below timetable
  • Students will have their appeals reviewed on a first come first serve basis with a
    commitment of TCC to notify the students through the students’ TED financial aid tab
    with a decision by the corresponding date.
  • Satisfactory Academic Progress Financial Aid

    Deadline to file an appeal

    Appeal outcome notification

    Committee decision deadline

    September 1

    will be notified in TED by

    December 1

    February 1

    will be notified in TED by

    May 1

    June 1

    will be notified in TED by

    August 1

 

Justification for filing an appeal (documentation required)

  • Death of a family member (provide copy of death certificate, published obituary, or
    announcement)
  • Hospitalization or severe illness (medical documentation that explains you could not
    complete your semester work or maintain SAP standards)
  • Incapacitating accident (police report and doctor’s statement)
  • Other significant life experience/challenge (documentation required)

Students must include the following in the appeal packet:

1. Documentation of the justification from the above criteria
2. Typed statement from students explaining what has changed in their circumstances
3. What students plan to do differently in order improve their qualitative and quantitative
    criteria to return to minimum SAP standards
4. A completed and signed Financial Aid Academic Plan.

Steps for an appeal:

1. Print a copy of the SAP appeal form, which can be located at www.tulsacc.edu/finaid
forms

2. Meet with an academic advisor, at which time the advisor will discuss the terms of the
academic plan and establish a date in which a student will meet or exceed SAP
standards. If exceeding maximum hours (95 attempted hours), a degree audit is also
required (Section VII)

3. Attach the following information on the SAP appeal form in a typed format:

a. reason for failing to meet minimum requirements,
b. what circumstances have changed,
c. what will be done differently from the past in order to meet the minimum SAP
standards during the next evaluation period, and
d. along with the academic plan and completed appeal form, the student must
submit documentation of the extenuating circumstance that contributed to the
student’s failure to meet the minimum requirements, extenuating circumstances
include, but are not limited to:

i. death in the family,
ii. illness, and hospitalization
iii. incapacitating accident
iv. other significant life experience or situation

***(Please note that appeals will not be accepted without documentation of the
extenuating circumstance supporting the student’s situation.)****

4. Attach the signed academic plan and degree audit, if required, to your completed SAP
appeal form and turn into any campus Financial Aid and Scholarship office

5. The appeal committee may request additional documentation,

6. The committee’s decision will be sent to the student’s TED account Financial Aid tab

7. The appeal committee’s decision is final. A student cannot appeal to a higher authority

8. If the appeal is approved, the student’s progression will be compared to the academic
plan at the end of each subsequent semester until the student is either meeting the
minimum requirements or has been suspended from receiving Title IV aid because the
requirements of the academic plan were not met

9. If the appeal is denied, the student will not be eligible for federal student aid and must
find alternative means of paying the program cost

10. Submission of an appeal by the stated deadlines in the timetable below will result in
outcome notification by the corresponding date

Satisfactory Academic Progress Financial Aid Appeal Timetable

 

Deadline to file an appeal

Appeal outcome notification

Committee decision deadline

September 1

will be notified in TED by

December 1

February 1

will be notified in TED by

May 1

June 1

will be notified in TED by

August 1

ShareThis

TCC