COVID-19 Response Plan
Effective August 15, 2022 for all Tulsa Community College Locations
As the COVID-19 pandemic continues to evolve, TCC is actively monitoring best practices and updating guidance based on the recommendations of the Centers for Disease Control (CDC), state, and local health authorities. In February of 2022, the CDC introduced new criteria to classify COVID-19 risks on a county level. The COVID-19 Community Level tool uses three metrics: new cases, new hospital admissions, and percent of staffed inpatient beds occupied by COVID-19 patients. These are more accurate metrics to reflect the current situation in Tulsa County. Levels can be low, medium, or high; check the COVID webpage to see current level. As this guidance and local circumstances change, TCC leadership will regularly evaluate this policy. Please check back often for the most recent version.
As we enter a new semester, our COVID practices will continue, and have been effective at helping keep transmission of the virus low. We have found that the measures that are most effective at keeping our campuses open are to wear a mask, watch your distance, and get vaccinated. Most importantly, if you are sick, stay home, report to TCC Public Health using the COVID Report Form, and get tested.
Additionally, since returning fully to campus beginning August 2, 2020, any person requesting accommodations for medical reasons, should contact Human Resources at firstname.lastname@example.org to initiate that process
Personal Health Guidelines and Expectations
- All students and employees shall continue to screen for symptoms prior to coming to campus each day. If any symptoms develop, the employee or student should stay home until they have been cleared by the Public Health Team to return to campus. It is imperative that the student or employee promptly email Public Health with any questions or to report any symptoms using the COVID-19 Report Form. Refer to COVID-19 Symptoms for a complete list.
- All individuals who develop symptoms or who have been exposed to a COVID-19-positive person should seek testing for COVID-19 to confirm positive or negative results for COVID-19 illness. Self-test kits are available by appointment by contacting Public Health at email@example.com.
- TCC encourages the use of face masks. Ultimately, wearing a mask is up to the discretion of the individual based on personal preference, as well as personal risk factors. Wearing a well-fitted mask along with vaccination, self-testing, and physical distancing when possible, helps protect you and others by reducing the chance of spreading COVID-19.
- Avoid touching your eyes, nose, or mouth. Frequently wash hands with soap and water for at least 20 seconds. When soap and running water are unavailable, use an alcohol-based hand rub with at least 60% alcohol.
- Practice good respiratory etiquette, including coughing and sneezing into your elbow or a tissue and turning away from others when coughing or sneezing.
- TCC will continue to provide walk-up temperature screening stations in multiple locations across the college for voluntary temperature checks.
- Recognize your personal acceptable risk based on your individual condition and take the necessary steps to prevent exposure as you would in any daily activity outside your home.
COVID-19 Reporting Process
- All Employees and Students shall continue to report contact/exposure, symptoms, or positive test results to our Public Health Team by filling out the COVID Report Form. Prompt reporting is paramount to our continued open door, face-to-face activities, and operations.
- Upon submission of your report, you will receive an email with directions provided by the TCC Public Health Team within 24 hours. The directions provided are based on recommendations from the Tulsa Health Department and the CDC and include the dates you should not be on campus.
- Students - After you are notified, your professors will receive an email from TCC Public Health informing them of your off-campus dates and the requirement for mask-wearing upon your return, per CDC guidance.
- Employees – It is the employee’s responsibility to immediately notify his or her supervisor of any Public Health guidance pertaining to off-campus dates. If there are any changes to the off-campus dates, the employee should promptly update his or her supervisor. The Public Health Team will also notify Human Resources.
The following actions are based on newly updated guidance from the CDC and COVID-19 Community Levels.
- Anyone who reports close contact to a COVID-symptomatic or COVID-positive person will self-monitor for symptoms (no quarantine required per the CDC). Instead of quarantining, the individual should wear a high-quality mask for 10 days and get tested on day 5 from exposure.
- Anyone who reports COVID symptoms, must isolate for 5 days. It is recommended that he or she get tested. If the test results are negative, the isolation period can be ended. Clearance must be given by the Public Health Team. When returning to campus, the individual should wear a high-quality mask for 10 days following symptom onset date.
- Anyone who reports a positive COVID test, must isolate for 5 days. When returning to campus, the individual should wear a high-quality mask for 10 days following symptom onset date.
- Should symptoms worsen towards the end of the 5-day isolation, contact Public Health for further guidance on when to return to campus.
- The TCC Public Health team will continue to investigate and conduct contact tracing. Attendance records, seating charts, and workplace contacts are required to assist in our safety processes.
- If required to self-quarantine or isolate, instructors will be asked to work with students to ensure coursework is kept up.
- If clusters of cases/exposures occur within classes, those classes may be required to go remote for 10 days.
- If reported cases continue to trend up, then classes/departments may be required to pivot to remote operations.
- Your individual immune status is important to determine precautionary public strategies aligned with CDC, State, and Local Health Department guidance for our public health team to keep us all safe and are kept confidential. Email firstname.lastname@example.org to report any COVID-19 concerns.
- Supplies are available to those who need masks, disinfectant, or hand sanitizer on a limited basis. Supervisors can submit a supply request form to Public Health Supervisor Supply Request Form.
- If conditions/community case rates begin trending up, masks and disinfectants will be made available at main entry points.
Travel – Business and Personal
- Reporting travel by filling out the Individuals Planning to Travel Form is no longer required either for business or personal.
- If traveling internationally, it is expected that the employee or student group will follow all US State Department and CDC guidelines while traveling.
- All travel is done at the risk of the individual. If the employee develops symptoms upon return, he or she must stay home and fill out the COVID-19 Report Form immediately.
Employee Leave for Workplace Exposure or Symptoms
Regardless of vaccination status, no quarantine is required for exposures/close contact. The employee shall continue to self-monitor for symptoms and report to Public Health should any symptoms develop.
If an employee reports COVID symptoms or a positive COVID test, he or she should use approved paid time off or request to work remotely to cover their absence from the workplace. If symptomatic, the employee can submit a negative test result to the Public Health Team to shorten the isolation period. negative test result to the Public Health Team.
Gatherings, Events, Visitors
- Event guidance will be based on the County Transmission Level (Low, Medium, or High). It is important to note that updated direction and/or guidance may be given with short notice pending current case rates.
- Event planners are encouraged to read the Event Guidance document and email Risk Management with any questions pertaining to events.
- If the Tulsa Health Department, CDC, or other governing bodies issue a state of emergency or provide updated guidance on events and gatherings, then safety protocols for events will be reimplemented. Such measures may include but are not limited to social distancing, reduced occupancy levels, COVID-19 screenings, COVID-19 testing, masking, etc.
- Contract workers and vendors are expected to follow CDC guidance for unvaccinated employees while on campus. Vendors who refuse to comply with this Response Plan are subject to having their access to campus suspended or terminated.
- The College will provide increased cleaning and sanitizing of frequently used facilities and common areas, including elevators, restrooms, classrooms, and other high-traffic spaces with the use of approved cleaners that meet CDC guidelines for disinfecting COVID-19. This level of cleaning will continue; however, the stickering on doors will no longer occur.
- Ventilation has been enhanced to increase the amount of outside air mixed into the air handling system. The exchange rate will be maximized and enhanced filtration to hospital-grade MERV 8 filters. Additionally, some systems will have UV disinfection added to further disinfect the air as it returns from the system.
Enforcement for Employees and Students
- Employees and students who refuse to comply with this COVID-19 Response Plan are subject to disciplinary action, in accordance with the applicable faculty, staff, or student handbook policy. Non-compliance concerns should be submitted to email@example.com or by filling out the COVID-19 Compliance Form.
- If an employee or student indicates compliance is not possible due to medical reasons, the individual should be referred to the appropriate College office to request accommodations on the basis of disability. Email Human Resources at firstname.lastname@example.org for employees or the Accessibility Resources Center at email@example.com for students.
- Vaccination is a vital tool to reduce the presence and severity of COVID-19 cases in the workplace, in communities, and in the nation as a whole. Vaccines are free and readily available. Schedule your vaccination.
- Per CDC guidance, individuals are protected best from severe COVID-19 illness when they stay up to date with their COVID-19 vaccines, which includes getting all recommended boosters when eligible. The recent emergence of Omicron variants further emphasizes the importance of vaccination, boosters, and prevention efforts needed to protect against COVID-19.
- Resources for Students: TCC Wellness Services offers up to five free and confidential mental health counseling sessions with a Licensed Professional Counselor as well as connection to community resources. Services are for currently enrolled TCC students and by appointment only. Sessions for Fall 2022 will primarily be offered via Zoom but in-person options are available when applicable. Counseling services at TCC are for non-emergency situations. Should a student be in crisis, please utilize one of the following 24/7 options and community resources.
- Resources for Employees: Provided by BHS, your Employee Assistance Program (EAP) provides you and your household members with free, confidential, in-the-moment support to help with personal or professional problems that may interfere with work or family responsibilities. For more information, call 1-800-327-2251.
- 24/7 Options & Community Resources (available to both employees and students):
- COPES (Community Outreach Psychiatric Emergency Services: A free and confidential 24/7 telephone crisis line and mobile crisis service. If you or someone you know is in crisis, it is easy to reach out for help. Please call COPES at (918) 744-4800. A trained mental health professional is there 24/7 to provide crisis support.
- Crisis Text Line: Text RELIEF to 741741 for free 24/7 text support from a trained counselor.
- Thriving Campus: A mental health provider directory in which people can search local, verified providers based on a variety of criteria. Visit https://tulsacc.thrivingcampus.com/ to browse and filter providers based on your needs and preferences. If you do not have insurance, you can click “offers sliding scale” at the bottom left-hand corner.
- National Suicide Prevention Lifeline: The Lifeline provides 24/7, free and confidential support for people in distress. Call 1-800-273-8255.
- Virtual Support Groups: Mental Health Association of Oklahoma offers free virtual support groups, including a support group specifically focused on COVID-19. If you have any questions, please call 918-585-1213 or 405-943-3700 or send an email to firstname.lastname@example.org.
- Mental Health App Database: Check out the searchable database with 260 mental health apps, and search using filters like cost, features, privacy, and more.
Revised Aug 16, 2022