COVID-19 Return to Campus Plan
Effective May 18, 2020 for all Tulsa Community College Locations
The return to full, normal operations in all areas of the College will be a gradual and phased process. As the COVID-19 pandemic continues to evolve, TCC is actively monitoring best practices and updating guidance based on the recommendations of the Centers for Disease Control and Prevention (“CDC”), state, and local health authorities. As this guidance and local circumstances change, TCC leadership will regularly evaluate this policy, please check back often for the most recent version.
Each Cabinet member (or their designee) is responsible for determining the telecommuting versus in-person staffing needs for their respective areas and will advise employees of scheduling location changes, not less than 48 hours prior, to a change in assigned work location. The return to work from telecommuting should be phased, when possible, to allow sufficient time to ensure the return is efficient, effective, and meets the requirements of the College. Each area must be prepared to slow or stop the return to campus and/ or to fully return to telecommuting as soon as possible, if the College deems it necessary.
1. Self-Assessment Questionnaire for Employees Only
- Upon notice of phased return to work, all employees returning to a campus will be required to complete a Self-Assessment Questionnaire which will be submitted online upon return and then weekly thereafter until further notice.
- Self-assessments will be confidential and reviewed by Risk Management and Human Resources. Employees will be cleared to return to work based on responses and/or may be ordered not to return to the work until additional information is gathered.
- Employees will log into the portal and complete the self-assessment questionnaires. Answering with the appropriate answer to any of these questions will result in the employee being advised to stay home until additional information can be obtained.
- Symptoms (cough, shortness of breath, fever, sore throat, muscle aches, loss of sense of smell or taste, or gastrointestinal issues)
- Employee’s family member or other person with whom the employee has had close contact with has symptoms and/or has tested positive for COVID-19.
- Employee tested positive for COVID-19.
- Employee has been advised to self-quarantine by a healthcare provider.
- Travel outside the state/country.
- Employees should self-monitor for signs and symptoms of COVID-19. If you have any of the following symptoms, you should stay at home: Fever, cough, shortness of breath or difficulty breathing, chills, repeated shaking with chills, muscle pain, headache, sore throat, or new loss of taste or smell.
- If you become sick or experience signs and symptoms of COVID-19 while at work, you should notify your supervisor, who should notify Campus Police who as a first responder will ensure appropriate medical treatment is provided.
2. Temperature Check Guidelines for Employees and Students
- You will be required to check temperatures daily prior to reporting to work. A reading of 100.4 degrees or higher is considered a fever.
- Any employee with a temperature of 100.4o F (38o C) or greater should not come to work, and if at work will be asked to leave immediately.
- Employees with an elevated temperature may not return to work until they have had no elevated temperature and no evidence of COVID-19 symptoms for at least 72 hours and they have been cleared by Public Health Team via the COVID-19 report form.
- TCC will deploy thermal scanning at primary entry points on campus to capture heat signatures from those entering. Anyone with an elevated temperature will be asked to self-check their temperature with a forehead thermometer to verify the reading. This secondary temperature check will be conducted in such a manner as to ensure the privacy of the employee being screened. Results of temperature screening will be confidential and if retained will be placed in a separate confidential medical file.
3. Student COVID Reporting Process
- If you are taking on-campus or blended classes this semester, and:
- have been exposed to confirmed COVID-19 positive individuals
- suspect you have been exposed
- are experiencing COVID-19 associated symptoms
- have tested positive for COVID-19
- Upon submission of your report, you will receive an email with directions provided by the TCC Public Health Team within 24 hours. The directions provided are based on recommendations from the Tulsa Health Department and the Centers for Disease Control and include the dates you should not attend class on campus. After you are notified, your professors will receive an email from Academic Affairs informing them of the dates you will be absent from class. If you test positive for COVID-19, TCC will cooperate with the Tulsa Health Department in its contact tracing efforts.
- Please work remotely with your professors to ensure, when possible, that you stay on track and meet the learning outcomes designed for the courses you are taking. Your professors will be updated on any changes that occur with your attendance, when applicable. Your professors are also aware that information pertaining to your health concern should remain confidential. If you have any further questions, you are always welcome to email our TCC Public Health Team at email@example.com.
4. Masks and Face Coverings for Employees and Students
- Until further notice, face coverings, which must cover, at a minimum, nose and mouth are required to be worn when moving throughout the campus, in hallways, breakrooms, restrooms, or common areas or any time social distancing of at least 6 feet is not possible.
- The CDC recommends wearing cloth face coverings in public settings where other social distancing measures are difficult to maintain. The purposes of the cloth face covering is to slow the spread of the virus and help people who may have the virus and do not know it from transmitting it to others.
- Masks with vents and gaiters are not recommended by CDC and are not allowed by TCC.
- College employees are encouraged to bring their own face covering to work. TCC will make surgical-style masks available to employees appropriate to their on-campus function. Supervisors should obtain surgical-style masks for their employees. Masks will be made available in AOC campus offices.
- Individuals may only remove their face coverings while on campus if all of the following three conditions are met:
- they are within their enclosed private workspace, and
- they are consistently at least 6 feet from others, and
- they are not interacting with others.
- To conserve the College’s mask supply, employees should follow the re-use guidelines:
- Disposable surgical-style masks worn should be worn on campus for five consecutive days, or until soiled, whichever occurs first.
- Fabric masks should be washed and fully dried, as needed, but at least once per work week. Appropriate cleaning of the mask is the responsibility of the wearer.
5. Social Distancing for Employees and Students
- Social Distancing refers to keeping a distance of at least 6 feet between individuals. According to the Centers for Disease Control (CDC), it is one of the most effective methods of avoiding infection and reducing the spread of COVID-19.
- Social distancing requirements apply in all workplace settings on campus, as well as in public settings, common areas, and shared spaces on campus.
- When in public settings, common areas, and shared spaces on campus such as classrooms/lecture halls, labs, areas of ingress and egress, food courts, libraries, and break rooms - individuals must maintain a physical distance from others of at least six feet.
- When social distancing of at least six feet is not possible in an indoor or outdoor public setting, common area, or shared space, a mask must be worn and additional mitigation, such as the following options, must be implemented where possible:
- staggered breaks or shifts
- re-configured physical space
- re-configured seating designations
- revised workflow processes (e.g., drive through, partitions, curbside pickup)
- flexible meeting formats, such as video or telephone conferencing.
6. Travel Restrictions and reporting for Employees and College supported travel for students
- Non-essential business travel is prohibited until further notice.
- Any business travel deemed essential must be pre-approved in writing by the Chief Financial Officer, or designee.
- Personal travel out of state or country is strongly discouraged and must be reported to Risk Management by Employee/Supervisors 48 hours prior to travel and could result in an unpaid order to self-quarantine for at least 14 days. Travel is assessed to identify the community spread of virus in the destination city compared with that of Tulsa County using the CDC color coded system primarily based on rate of cases per 100k. Other travel risks are also included in the assessment such as means of travel, location of stay, and attendance of gatherings.
- Employees and students should complete the Planning to Travel Form for assessment by the Public Health Team prior to travel and not answer yes on the Employee Questionnaire until return from travel and then answer yes, only once; https://tulsacc.wufoo.com/forms/m1mqbb0501rmf3k/
7. Testing, Isolation, and Contact Tracing for Employees and Students
- Positive Tests - If an employee or student reports testing positive for COVID-19, the College will cooperate with the Tulsa Health Department in its contact tracing efforts.
- Supervisors who are made aware that an individual in their area has tested positive within the last 2 days must contact the Public Health Team at PublicHealth@Tulsacc.edu for disinfecting assistance.
- All employees who have received a positive COVID-19 laboratory test must complete the COVID-19 report obtain clearance from the Public Health Team before returning to campus. Guidance can be obtained by emailing PublicHealth@Tulsacc.edu
- Confirmed Exposures - Employees and students who were exposed to a laboratory confirmed COVID-19 positive individuals are expected to complete the COVID-19 report and notify the Public Health Team and to follow the direction provided by the Tulsa Health Department. That direction may require certain actions, such as to remain away from College property and from campus events until approved for return by the Tulsa Health Department.
8. Individual Sanitation and Respiratory Etiquette for Employees and Students
- Wear your face coverings. Avoid touching your eyes, nose, or mouth.
- Frequently wash hands with soap and water for at least 20 seconds. When soap and running water are unavailable, use an alcohol-based hand rub with at least 60% alcohol.
- The College will provide hand sanitizer in common areas and entrances and ensure bottles of soap and towels at all handwashing areas. Practice good respiratory etiquette, including coughing and sneezing into your elbow or a tissue and turning away from others when coughing or sneezing.
- Employees should refrain from using other workers’ phones, desks, offices, or other work tools and equipment, when possible. When it is not possible, equipment should be disinfected before and after each use.
- Employees are to remove shared candy dishes from their desks.
- Common areas touched by employees including but not limited to printer/copier, file cabinets, tables, etc. shall be wiped with a disinfecting wipes immediately before and after every use.
- The College will provide sanitizer in shared common areas and supplies available at the campus AOC offices
- Efforts shall be made by each employee to disinfect their personal workspace daily, especially at the end of each workday.
- Employees should use the restroom facilities closest to their office/workspace to assist with contact tracing related to illnesses and in consideration of decontamination efforts.
9. Facility Access, Disinfecting, and Signage
TCC is implementing the following measures in an effort to encourage social distancing and to avoid COVID-19 transmission at work. In implementing these measures, TCC remains committed to compliance with all applicable building codes, laws and necessary security measures.
- The College will provide increased cleaning and sanitizing of frequently used facilities and common areas, including elevators, restrooms, classrooms, and other high-traffic spaces with the use of approved cleaners that meet CDC guidelines for disinfecting COVID-19.
- The College will adjust the number of entrances where possible (while maintaining code compliance) to help manage traffic flow to allow social distancing for students and guests when entering and leaving TCC facilities.
- TCC will dedicate staff, at each campus, who will help support and clarify building access and safety protocols that impact how occupants use and move throughout the building.
- Floor markings will be in place where possible to help ensure proper social distancing in waiting and common areas.
- In some areas, furniture will be removed or rearranged to reduce public touchpoints.
- Ventilation will be enhanced to increase the amount of outside air mixed into the air handling system. The exchange rate will be maximized and enhanced filtration to hospital grade MERV 8 filters. Additionally, some systems will have UV disinfection added to further disinfect the air as it returns from the system.
- Signs will be posted at multiple locations and entry points around campus. Signs will be posted that outline campus protocols on social distancing, no hand shaking, wearing of masks, and other requirements. The signage at all entrances will warn against entry for anyone answering “Yes” to any of the following within the previous 14 days:
- Flu-like or COVID-19 symptoms (cough, shortness of breath, fever, sore throat, muscle aches, loss of sense of smell or taste, or gastrointestinal issues)
- Close contact with symptomatic family member(s) or other person(s) exhibiting symptoms
- Tested positive for COVID-19
- Exposure to someone who has tested positive
- Been advised to self-quarantine by a healthcare provider
- Maximum occupancies for conference rooms will be reduced, and signs will be posted indicating the maximum number of people permitted in each classroom, unless due to size, the room will be closed.
- Classrooms will be cleaned and disinfected between use.
- Libraries and Shared Computer Spaces
- Maximum occupancies for libraries will be reduced.
- Study rooms will have reduced occupancy.
All areas within will be cleaned and disinfected between use.
- Conference rooms
- Maximum occupancies for conference rooms will be reduced, and signs will be posted indicating the maximum number of people permitted in each conference room, unless due to size, the room will be closed.
- Employees should not gather in breakrooms. Signs will be posted indicating the maximum number of people permitted in the breakroom at one time. Employees are only permitted to remain in breakroom to eat lunch. Only one employee is allowed per table.
- Coffee makers, microwaves, and refrigerators remain available; however, employees must disinfect handles before and after use. Please maintain proper social distancing while using the kitchen.
- Employees should not gather in the kitchen. Signs will be posted indicating the maximum number of people permitted in the kitchen at one time.
- Employees should limit bathroom usage to the facilities closest to their workspace.
- Soap and water, as well as hand sanitizer, remain readily available in bathrooms. Employees should wash hands for 20 seconds using warm water.
- Employees should use a paper towel to open the door or footholds.
- While waiting for elevators, please maintain social distancing from other passengers. Observe floor markings to establish proper social distancing.
- Signs are posted regarding healthy elevator use protocols including safe distances in the elevator.
- TCC has reviewed elevator cleaning processes and updated the cleaning process to ensure ongoing cleaning of high-touch surfaces such as elevator panels/buttons.
- TCC will designate staircases as upward direction only and other staircases as downward direction only, please look for Up/Down signage.
- When using the stairs, please remain on your right-hand side at all times.
10. Enforcement for Employees and Students
Employees and students who refuse to comply with this Return Plan are subject to disciplinary action, in accordance with the applicable faculty, staff, or student handbook policy. Non-compliance concerns should be submitted on the Safety Report Form to TCC@tulsacc.edu. The COVID Compliance Form can be found at https://tulsacc.az1.qualtrics.com/jfe/form/SV_cIUd5OYWxDl0jB3
If an employee or student indicates compliance is not possible due to medical reasons, the individual should be referred to the appropriate College office to request accommodations on the basis of disability office. Email Human Resources at firstname.lastname@example.org for employees or the Accessibility Resources Center at email@example.com for students.
11. Vendor Screening
Guests, like commercial vendors who are neither students nor prospective students, shall arrange visits to campus ahead of time in order to provide ample time for completion, submission, and review of the Self-Assessment Questionnaire. Meetings with outside vendors and agencies should be held via phone or teleconference unless a face-to-face meeting is essential for business purposes. Contract workers and vendors are expected to provide their own face coverings when on campus, and utilize them consistent with College policy. Vendors, who refuse to comply with this Return Plan are subject to having their access to campus suspended or terminated.
Weekly COVID Reports will be generated to indicate the total numbers of quarantine and isolation cases self-reported to TCC and posted on the Coronavirus Resources Webpage. Categories will include both student and employee reports as well as on-campus/off-campus reports.
Quarantine for possible exposure:
Those that have been in contact with someone who tests positive or has symptoms and are required to stay at home for 14 days from the time of exposure.
Isolation for positive diagnosis or symptoms:
Those who have themselves developed symptoms or tested positive and are required to isolate at home for 10 days from symptoms or positive test with improvement of symptoms prior to returning.
The total number of positive cases on campus will be reported and each will receive contact tracing from the Public Health Team to make recommendations on actions taken aligned with Tulsa Health Department guidance. Action to quarantine contacts is based on the CDC criteria for close contacts. Close contacts are defined as closer than 6 feet for longer than 15 minutes. Any individuals meeting these criteria will be required to self-quarantine.
Being in quarantine or isolation can be a very challenging time for many students. Should you experience a decline in your mental well-being or find yourself needing additional resources, we want you to know about the free resources that are available for TCC students:
TCC’s Wellness Services offers up to 5 counseling sessions per academic year. Online appointments are confidential and now available via Zoom. Please call 918-595-7569 or email firstname.lastname@example.org to schedule or for more information. Wellness also has Resource Coordination available to assist students in finding everyday needs, such as food, transportation, etc. Please call 918-595-7570 or email email@example.com to schedule or for more information.
The Student Assistance Program is available 24/7 and can assist with crisis management, referrals and in the moment support: 1-800-327-2251.