COVID-19 Return to Campus Plan

Effective January 13, 2022 for all Tulsa Community College Locations

Foremost, the best way to keep our community healthy is to wear a mask, watch your distance, and get vaccinated; vaccinations are free and readily available. These are our most valuable tools in ensuring faculty and students stay in the classroom and that there are employees here to support them.

Most importantly, if you are sick; stay home, get tested and report to TCC Public Health using the COVID Report Form. TCC is following the Centers for Disease Control and Prevention (CDC) guidance for isolation and quarantine to prevent the spread of virus on our campuses. When students report exposures or symptoms and are required to stay home, all options to provide remote or make-up work will be considered. Report any symptoms, positive test or suspected contact with a COVID-19 positive individual by promptly filling out the COVID Report Form.

Find testing locations and hours online or by visiting the Tulsa County Health Department.

As the COVID-19 pandemic continues to evolve, TCC is actively monitoring best practices and updating guidance based on the recommendations of the CDC, state, and local health authorities. As this guidance and local circumstances change, TCC leadership will regularly evaluate this policy. Please check back often for the most recent version.

Our current COVID practices will continue, and have been effective at helping keep transmission of the virus low. The TCC Public Health Team collects and monitors data within the TCC community, as well as the local community, which will drive decisions on measures to address concerns of spread on campuses. Additionally, each area must be prepared to slow or stop the return to campus. This may require temporary remote work and/or staggered work shifts if the College deems it necessary.

Since returning fully to campus beginning August 2, 2020, any person requesting accommodations for medical reasons, should contact Human Resources at humanresources@tulsacc.edu to initiate that process.

Support Contacts

Resources

Personal Health Guidelines and Expectations

  1. All students and employees shall continue to screen for symptoms prior to coming to campus each day. If any symptoms develop, the employee should stay home until they have been cleared by the Public Health Team to return to campus. It is imperative that the student or employee promptly email Public Health with any questions or to report any symptoms. Review the current list of potential Covid-19 symptoms.
  2. All individuals who develop symptoms should seek testing for COVID-19 to confirm positive or negative results for COVID-19 illness. Testing locations and hours can be found by visiting Oklahoma State Department of Health Testing Sites or the Tulsa County Health Department.
  3. Get vaccinated as it is the best protection for every individual to prevent severe illness and reduce the risk of further spread to others.
  4. TCC expects all patrons to wear a mask or face covering while indoors. An exception is when an individual can be in a space away from others (more than 6ft), and/or is not in close contact with anyone for an accumulated time of 15 minutes or longer.
  5. Maintain social distancing whenever possible.
  6. Avoid touching your eyes, nose, or mouth. Frequently wash hands with soap and water for at least 20 seconds. When soap and running water are unavailable, use an alcohol-based hand rub with at least 60% alcohol.
  7. Practice good respiratory etiquette, including coughing and sneezing into your elbow or a tissue and turning away from others when coughing or sneezing.
  8. TCC will continue to provide walk-up temperature screening stations in multiple locations across the college for voluntary temperature checks.
  9. Recognize your personal acceptable risk based on your individual condition and take the necessary steps to prevent exposure as you would in any daily activity outside your home.

COVID Reporting Process

  1. All Employees and Students shall continue to report contact/exposure, symptoms, or positive test results to our Public Health Team by filling out the COVID Report Form located in MyTCC/Employee COVID-19 Resources. Prompt reporting is paramount to our continued open door, face-to face activities and operations.
  2. Upon submission of your report, you will receive an email with directions provided by the TCC Public Health Team within 24 hours. The directions provided are based on recommendations from the Tulsa Health Department and the CDC and include the dates you should not be on campus.
    1. Students: After you are notified, your professors will receive an email from TCC Public Health informing them of the dates you will be absent from class. Your instructors will also receive an email stating your off-campus dates and the requirement for mask wearing upon your return.
    2. Employees: After you are notified, you will need to immediately notify your supervisor that due to a health concern, you will need to be off campus for the dates provided to you from the Public Health Team. The Public Health Team will notify HR.

Contact Tracing

  1. The TCC Public Health team will continue to investigate and conduct contact tracing. Attendance records, seating charts, and workplace contacts are required to assist in our safety processes.
  2. If required to self-quarantine or isolate, instructors will be asked to work with students to ensure coursework is kept up.
  3. If clusters of cases/exposures occur within classes, those classes may be required to go remote for 14 days.
  4. If total reports of quarantines and isolations exceed our control limits, social distancing may be re-instituted in classrooms and workplaces.
  5. If reported cases continue to trend up, then classes/departments may be required to pivot to remote operations.
  6. Your individual immune status is important to determine precautionary public strategies aligned with CDC, State and Local Health Department guidance for our public health team to keep us all safe and are kept confidential. Email publichealth@tulsacc.edu to report any COVID concerns.

COVID Supplies

Supplies are available to those who need masks, disinfectant, or hand sanitizer on a limited basis. Supervisors can submit a supply request form to Public Health. Departments are encouraged to purchase their own supplies out of their departmental budgets.

Travel – Business and Personal

  1. Reporting travel by filling out the Individuals Planning to Travel Form is no longer required.
  2. If traveling internationally, it is expected that the employee or student group will follow all US State Department and CDC guidelines while traveling.
  3. Business – All business travel will need Cabinet Level approval. The Individuals Planning to Travel Form is no longer required prior to traveling.
  4. Personal – All travel is done at the risk of the individual. If the employee develops symptoms upon return, he or she must be able to work remotely or use approved paid time off (vacation, etc.) to cover their absence from the workplace.

Employee Leave for Workplace Exposure or Symptoms

  1. For those vaccinated: no quarantine is required for exposures/close contact. If the employee is symptomatic or tests positive, he or she should use approved paid time off or request to work remotely to cover their absence from the workplace. An employee may be granted Administrative Leave (maximum of 10 days) for an isolation (with proof of positive COVID test) and/or quarantine period related to a workplace exposure.
  2. For those unvaccinated: quarantine is required for exposures/close contact. If the employee is symptomatic or tests positive, he or she should use approved paid time off or request to work remotely to cover their absence from the workplace. An employee may be granted Administrative Leave (maximum of 10 days) for an isolation (with proof of positive COVID test) and/or quarantine period related to a workplace exposure.

Gatherings, Events, Visitors

When in-person meetings are necessary, masks are expected and physical distancing is recommended. The Risk Management office will provide guidance when planning events and gatherings of 3 or more attendees and the guidance will be based on risk assessments. It is important to note that updated direction and/or guidance may be given with short notice pending current case rates. Event guidance will be based on the Tulsa Health Department zip code case rates (color-coded) with subsequent planning guidance. Zip Code Risk Level Guidance. Event planners are encouraged to view the THD Zip Code Risk Level Guidance to assist with planning events. If the Tulsa Health Department, CDC, or other governing bodies issue a state of emergency or provide updated guidance on events and gatherings, then safety protocols for events will be reimplemented. Such measures may include, but are not limited to: cancelling in person events; social distancing; reduced occupancy levels; COVID screenings; COVID testing; masking; etc. Contract workers and vendors are expected to follow CDC guidance for unvaccinated employees to wear face coverings when on campus, and utilize them consistent with College policy. Vendors who refuse to comply with this Return Plan are subject to having their access to campus suspended or terminated.

Cleaning

  1. The College will provide increased cleaning and sanitizing of frequently used facilities and common areas, including elevators, restrooms, classrooms, and other high-traffic spaces with the use of approved cleaners that meet CDC guidelines for disinfecting COVID-19.
  2. Ventilation has been enhanced to increase the amount of outside air mixed into the air handling system. The exchange rate will be maximized and enhanced filtration to hospital grade MERV 8 filters. Additionally, some systems will have UV disinfection added to further disinfect the air as it returns from the system.

Enforcement for Employees and Students

  1. Employees and students who refuse to comply with this Return Plan are subject to disciplinary action, in accordance with the applicable faculty, staff, or student handbook policy. Non-compliance concerns should be submitted to TCC@tulsacc.edu or by filling out the COVID-19 Compliance Form.
  2. If an employee or student indicates compliance is not possible due to medical reasons, the individual should be referred to the appropriate College office to request accommodations on the basis of disability. Email Human Resources at humanresources@tulsacc.edu for employees or the Accessibility Resources Center at ar@tulsacc.edu for students.

Vaccines

  1. Vaccination is a vital tool to reduce the presence and severity of COVID-19 cases in the workplace, in communities, and in the nation as a whole. Vaccines are free and readily available. vaccinate.oklahoma.gov
  2. Studies show after getting vaccinated against COVID-19, protection against the virus and the ability to prevent infection with variants may decrease over time and due to changes in variants. The recent emergence of the Omicron variant further emphasizes the importance of vaccination, boosters, and prevention efforts needed to protect against COVID-19.

Wellness

  1. Resources for Students: TCC Wellness Services offers up to 5 free and confidential mental health counseling sessions with a Licensed Professional Counselor as well as connection to community resources. Services are for currently enrolled TCC students and by appointment only. Sessions for Spring 2022 will primarily be offered via Zoom but in person options are available when applicable. Counseling services at TCC are for non-emergency situations. Should a student be in crisis, please utilize one of the 24/7 options listed below.
  2. Resources for Employees: Provided by BHS, your Employee Assistance Program (EAP) provides you and your household members with free, confidential, in-the-moment support to help with personal or professional problems that may interfere with work or family responsibilities. For more information, call 1-800-327-2251.
  3. 24/7 Options & Community Resources (available to both employees and students):
    1. COPES (Community Outreach Psychiatric Emergency Services: A free and confidential 24/7 telephone crisis line and mobile crisis service. If you or someone you know is in crisis, it is easy to reach out for help. Please call COPES at (918) 744-4800. A trained mental health professional is there 24/7 to provide crisis support.
    2. Crisis Text Line: Text RELIEF to 741741 for free 24/7 text support from a trained counselor.
    3. Thriving Campus: A mental health provider directory in which people can search local, verified providers based on a variety of criteria. Visit https://tulsacc.thrivingcampus.com/ to browse and filter providers based on your needs and preferences. If you do not have insurance, you can click “offers sliding scale” at the bottom left-hand corner.
    4. National Suicide Prevention Lifeline: The Lifeline provides 24/7, free and confidential support for people in distress. Call 1-800-273-8255.
    5. Virtual Support Groups: Mental Health Association of Oklahoma offers free virtual support groups, including a support group specifically focused on COVID-19. If you have any questions, please call (918) 585-1213 or (405) 943-3700 or send an email to info@mhaok.org by completing the form.
    6. Mental Health App Database: Check out this searchable database with 260 mental health apps, and search using filters like cost, features, privacy and more.

Revised Jan 13, 2022