COVID-19 Return to Campus Plan
Effective June 1, 2021 for all Tulsa Community College Locations
The return to full, normal operations in all areas of the College will be a gradual and phased process. As the COVID-19 pandemic continues to evolve, TCC is actively monitoring best practices and updating guidance based on the recommendations of the Centers for Disease Control and Prevention (“CDC”), state, and local health authorities. As this guidance and local circumstances change, TCC leadership will regularly evaluate this policy. Please check back often for the most recent version.
NEW - Oklahoma Senate Bill 658, and the Governor’s recent Executive Order (2021-16) requires mask mandates on state property to be lifted no later than Tuesday, June 1st. Effective immediately - masks are no longer required on TCC campuses.
The use of face coverings is still encouraged and remains highly recommended for those who are not fully vaccinated per CDC guidance. Please also remember to practice good commons sense public health protocols while on campus like washing your hands regularly, watching your distance when possible, and staying home if you are sick or have flu like symptoms. Please also continue to report any suspected contact with a COVID-19 positive individual at PublicHealth@tulsacc.edu.
The return to work from telecommuting will be phased to the following: by June 1, 2021, departments should have a 50% employee density on campus; by July 1, 2021, a 75% employee density; and by August 2, 2021, we expect a return to normal, pre-COVID density of employees working on campus. For employees needing to request an accommodation for medical reasons, contact Human Resources at HumanResources@tulsacc.edu to initiate that process. Additionally, each area must be prepared to slow or stop the return to campus and/or fully return to telecommuting as soon as possible if the College deems it necessary.
1. Temperature Check Guidelines for Employees and Students
TCC will no longer require temperature checks upon entering any of the campuses; rather, we will rely on everyone checking their temperature before coming to campus. Stop-n-scan temperature stations will be located in our Student Unions and outside the Libraries for anyone wanting to check their temperature at any time. Anyone with an elevated temperature (above 100.4) should leave campus promptly and stay home until temperature remains normal for at least 24 hours. Additionally, email PublicHealth@tulsacc.edu for further guidance. If immediate medical care is needed, Campus Police can be contacted to assist with providing care at (918) 595-8888.
Free testing for COVID is available throughout the community and is recommended for anyone experiencing COVID-like symptoms. Report any positive test result or symptoms to the Public Health team at PublicHealth@tulsacc.edu.
2. Student COVID Reporting Process
- If you are taking on-campus or blended classes this semester, and have been exposed to confirmed COVID-19 positive individuals, or suspect you have been exposed, or are experiencing COVID-19 associated symptoms, or have tested positive for COVID-19, you are expected to stay home and notify TCC by filling out the COVID-19 report.
- Upon submission of your report, you will receive an email with directions provided by the TCC Public Health Team within 24 hours. The directions provided are based on recommendations from the Tulsa Health Department and the Centers for Disease Control and include the dates you should not attend class on campus. After you are notified, your professors will receive an email from TCC Public Health informing them of the dates you will be absent from class. If you test positive for COVID-19, TCC will cooperate with the Tulsa Health Department in its contact tracing efforts.
- Please work remotely with your professors to ensure, when possible, that you stay on track and meet the learning outcomes designed for the courses you are taking. Your professors will be updated on any changes that occur with your attendance, when applicable. Your professors are also aware that information pertaining to your health concern should remain confidential. If you have any further questions, you are always welcome to email our TCC Public Health Team at PublicHealth@tulsacc.edu.
3. NEW - Masks and Face Coverings are not required for Employees and Students
- The use of face coverings is still encouraged and remains highly recommended for those who are not fully vaccinated per CDC guidance.
- Voluntarily choosing to continue to wear a mask is an acceptable practice and those who continue this practice will remain free to do so without reprisal.
4. Social Distancing for Employees and Students
- Social Distancing refers to keeping a distance of at least 6 feet between individuals. According to the Centers for Disease Control (CDC), it is one of the most effective methods of avoiding infection and reducing the spread of COVID-19.
- Social distancing requirements apply in all workplace settings on campus, as well as in public settings, common areas, and shared spaces on campus.
- When in public settings, common areas, and shared spaces on campus such as classrooms/lecture halls, labs, areas of ingress and egress, food courts, libraries, and break rooms - individuals must maintain a physical distance from others of at least six feet.
- Employees should continue to maintain social distance standards in their work space and add additional measures recommended below:
- staggered breaks or shifts
- re-configured physical space
- re-configured seating designations
- revised workflow processes (e.g., drive through, partitions, curbside pickup)
- flexible meeting formats, such as video or telephone conferencing
- Fall semester is likely to see removal of social distance requirements provided continued low community transmission and vaccinations reach herd immunity. This plan will be reviewed and updated again just prior to fall semester.
5. Travel Restrictions and reporting for Employees and College supported travel for students
In-state business travel, as well as in-state group travel, will be assessed on a case-by-case basis. If deemed necessary and approved by the appropriate Cabinet Member, all CDC guidelines must be adhered to.
At this time, personal travel out of state or country is strongly discouraged. Reporting travel is not required, however, the TCC Public Health team can provide travel planning assistance to those interested by filling out the Individuals Planning to Travel Form.
6. Testing, Isolation, and Contact Tracing for Employees and Students
- Positive Tests - If an employee or student reports testing positive for COVID-19, the College will cooperate with the Tulsa Health Department in its contact tracing efforts.
- Supervisors who are made aware that an individual in their area has tested positive within the last 2 days must contact the Public Health Team at PublicHealth@Tulsacc.edu for disinfecting assistance.
- All employees who have received a positive COVID-19 laboratory test must complete the COVID-19 report obtain clearance from the Public Health Team before returning to campus. Guidance can be obtained by emailing PublicHealth@Tulsacc.edu.
- Confirmed Exposures - Employees and students who were exposed to a laboratory confirmed COVID-19 positive individuals, must complete the COVID-19 report form, notify the Public Health Team, and follow any Tulsa Health Department directives. That direction may require certain actions, such as to remain away from College property and from campus events until approved for return by the Tulsa Health Department and/or TCC Public Health Team.
7. Individual Sanitation and Respiratory Etiquette for Employees and Students
- Face coverings are optional but still highly encouraged for those who are not fully vaccinated. Avoid touching your eyes, nose, or mouth.
- Frequently wash hands with soap and water for at least 20 seconds. When soap and running water are unavailable, use an alcohol-based hand rub with at least 60% alcohol.
- The College will provide hand sanitizer in common areas and entrances and ensure bottles of soap and towels at all handwashing areas.
- Practice good respiratory etiquette, including coughing and sneezing into your elbow or a tissue and turning away from others when coughing or sneezing.
- Employees should refrain from using other workers’ phones, desks, offices, or other work tools and equipment, when possible. When it is not possible, equipment should be disinfected before and after each use.
- Employees are to remove shared candy dishes from their desks.
- Common areas touched by employees including but not limited to printer/copier, file cabinets, tables, etc. shall be wiped with a disinfecting wipes immediately before and after every use.
- The College will provide sanitizer in shared common areas and supplies available at the campus AOC offices.
- Efforts shall be made by each employee to disinfect their personal workspace daily, especially at the end of each workday.
- Employees should use the restroom facilities closest to their office/workspace to assist with contact tracing related to illnesses and in consideration of decontamination efforts.
8. Facility Access, Disinfecting, and Signage
TCC is implementing the following measures in an effort to encourage social distancing and to avoid COVID-19 transmission at work. In implementing these measures, TCC remains committed to compliance with all applicable building codes, laws and necessary security measures.
- The College will provide increased cleaning and sanitizing of frequently used facilities and common areas, including elevators, restrooms, classrooms, and other high-traffic spaces with the use of approved cleaners that meet CDC guidelines for disinfecting COVID-19.
- TCC will dedicate staff, at each campus, who will help support safety protocols that impact how occupants use and move throughout the building.
- Floor markings will be in place where possible to help ensure proper social distancing in waiting and common areas.
- In some areas, furniture will be removed or rearranged to reduce public touchpoints.
- Ventilation will be enhanced to increase the amount of outside air mixed into the air handling system. The exchange rate will be maximized and enhanced filtration to hospital grade MERV 8 filters. Additionally, some systems will have UV disinfection added to further disinfect the air as it returns from the system.
- Signs will be posted at multiple locations and entry points around campus. These will outline campus protocols on social distancing, no hand shaking, and other requirements. The signage at all entrances will warn against entry for anyone answering “Yes” to any of the following within the previous 14 days:
- Flu-like or COVID-19 symptoms (cough, shortness of breath, fever, sore throat, muscle aches, loss of sense of smell or taste, or gastrointestinal issues)
- Close contact with symptomatic family member(s) or other person(s) exhibiting symptoms
- Tested positive for COVID-19
- Exposure to someone who has tested positive
- Been advised to self-quarantine by a healthcare provider
- Occupancies for classrooms will be reduced to meet social distancing standards, unless due to size, the room will be closed.
- Classrooms will be cleaned and disinfected between use.
- Libraries and Shared Computer Spaces
- Occupancies for libraries will be reduced to meet social distancing standards.
- Study rooms will have reduced occupancy.
All areas within will be cleaned and disinfected between use.
- Conference rooms
- Occupancies for conference rooms will be reduced to meet social distancing standards, unless due to size, the room will be closed.
- Employees should not gather in breakrooms. Employees are only permitted to remain in breakroom to eat lunch. Only one employee is allowed per table.
- Coffee makers, microwaves, and refrigerators remain available; however, employees should disinfect handles and high-touch surfaces before and after use. Please maintain proper social distancing while using the kitchen.
- Employees should not gather in the kitchen unless social distancing can be maintained. Signs will be posted indicating the maximum number of people permitted in the kitchen at one time.
- Employees should limit bathroom usage to the facilities closest to their workspace.
- Soap and water, as well as hand sanitizer, remain readily available in bathrooms. Employees should wash hands for 20 seconds using warm water.
- Employees should use a paper towel to open the door or footholds.
- While waiting for elevators, please maintain social distancing from other passengers. Observe floor markings to establish proper social distancing.
- Signs are posted regarding healthy elevator use protocols including safe distances in the elevator.
- TCC has reviewed elevator cleaning processes and updated the cleaning process to ensure ongoing cleaning of high-touch surfaces such as elevator panels/buttons.
9. Enforcement for Employees and Students
Employees and students who refuse to comply with this Return Plan are subject to disciplinary action, in accordance with the applicable faculty, staff, or student handbook policy. Non-compliance concerns should be submitted on the Safety Report Form to email@example.com. Refer to the COVID Compliance Form.
If an employee or student indicates compliance is not possible due to medical reasons, the individual should be referred to the appropriate College office to request accommodations on the basis of disability office. Email Human Resources at HumanResources@tulsacc.edu for employees or the Accessibility Resources Center at firstname.lastname@example.org for students.
10. Vendor Screening
Guests, like commercial vendors who are neither students nor prospective students, shall arrange visits to campus ahead of time. Meetings with outside vendors and agencies should be held via phone or teleconference unless a face-to-face meeting is essential for business purposes. Contract workers and vendors are expected to follow CDC guidance for unvaccinated employees to wear face coverings when on campus and utilize them consistent with College policy. Vendors who refuse to comply with this Return Plan are subject to having their access to campus suspended or terminated. Any issues can be reported by filling out the COVID Compliance Form.
Weekly COVID Reports will be generated to indicate the total numbers of quarantine and isolation cases self-reported to TCC and posted on the Coronavirus Resources Webpage. Categories will include both student and employee reports as well as on-campus/off-campus reports.
Quarantine for possible exposure:
Those that have been in contact with someone who tests positive or has symptoms will be required to stay home at minimum for 10 days from the time of exposure.
Isolation for positive diagnosis or symptoms:
Those who have themselves developed symptoms or tested positive and are required to isolate at home for 10 days from symptoms or positive test with improvement of symptoms prior to returning.
The total number of positive cases on campus will be reported and each will receive contact tracing from the Public Health Team to make recommendations on actions taken aligned with Tulsa Health Department guidance. Action to quarantine contacts is based on the CDC criteria for close contacts. Close contacts are defined as closer than 6 feet for longer than 15 minutes. Any individuals meeting these criteria will be required to self-quarantine.
Being in quarantine or isolation can be a very challenging time for many students. Should you experience a decline in your mental well-being or find yourself needing additional resources, we want you to know about the free resources that are available for TCC students:
TCC’s Wellness Services offers up to 5 counseling sessions per academic year. Online appointments are confidential and now available via Zoom. Please call (918) 595-7569 or email email@example.com to schedule or for more information. Wellness also has Resource Coordination available to assist students in finding everyday needs, such as food, transportation, etc. Please call (918) 595-7570 or email firstname.lastname@example.org to schedule or for more information.
- The Student Assistance Program is available 24/7 and can assist with crisis management, referrals and in the moment support: 1-800-327-2251
- Text RELIEF to 741741 to connect with a crisis counselor
- Family & Children’s Services COPES: 24/7 mental health crisis assistance (918) 744-4800
If you have additional questions about Wellness Services, email email@example.com.
Last updated May 2021
Revised June 1, 2021