COVID-19 Return to Campus Plan

Effective June 1, 2020 for all Tulsa Community College Locations

The return to full, normal operations in all areas of the College will be a gradual and phased process. As the COVID-19 pandemic continues to evolve, TCC is actively monitoring best practices and updating guidance based on the recommendations of the Centers for Disease Control and Prevention (“CDC”), state, and local health authorities. As this guidance and local circumstances change, TCC leadership will regularly evaluate this policy.

Each Cabinet member (or their designee), in consultation with their Emergency Team member, is responsible for determining the telecommuting versus in-person staffing needs for their respective areas and will advise employees of scheduling location changes, not less than 48 hours prior, to a change in assigned work location. The return to campus from telecommuting should be phased, when possible, to allow sufficient time to ensure the return is efficient, effective, and meets the requirements of the College. Each area must be prepared to slow or stop the return to campus and/ or to fully return to telecommuting as soon as possible, if the College deems it necessary, as public health authorities dictate.

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1. Self-Assessment Questionnaire for Employees Only

  1. Upon notice of phased return to work, all employees returning to a campus will be required to complete a Self-Assessment Questionnaire which will be submitted online upon return and then weekly thereafter until further notice.
    1. Self-assessments will be confidential and reviewed by Risk Management and Human Resources. Employees will be cleared to return to work based on responses and/or may be ordered not to return to work until additional information is gathered.
    2. Employees will receive weekly email reminders to log into the portal and complete the self-assessment questionnaires. An affirmative answer to any of these questions will result in the employee being advised to stay home until additional information can be obtained.
      1. Symptoms (cough, shortness of breath, fever, sore throat, muscle aches, loss of sense of smell or taste, or gastrointestinal issues)
      2. Employee’s family member or other person with whom the employee has had close contact with has symptoms and/or has tested positive for COVID-19.
      3. Employee tested positive for COVID-19.
      4. Employee has been advised to self-quarantine by a healthcare provider.
      5. Recent travel outside the state/country.
  2. Employees should self-monitor for signs and symptoms of COVID-19. If the employee has any of the following symptoms, they should stay at home: Fever, cough, shortness of breath or difficulty breathing, chills, repeated shaking with chills, muscle pain, headache, sore throat, or new loss of taste or smell.
  3. If you become sick or experience signs and symptoms of COVID-19 while at work, you should notify your supervisor, who should notify Campus Police who as a first responder will ensure appropriate medical treatment is provided.

2. Temperature Check Guidelines for Employees and Students

  1. Employees will be required to check temperatures daily prior to reporting to work. A reading of 100.4 degrees or higher is considered a fever.
    1. Any employee with a temperature of 100.4° F (38° C) or greater should not come to work, and if at work will be asked to leave immediately.
    2. Employees with an elevated temperature may not return to work until they have had no elevated temperature and no evidence of COVID-19 symptoms for at least 72 hours and they have been cleared by Risk Management via the COVID-19 Screening and Reporting Tool.
  2. TCC will deploy thermal scanning at primary entry points on campus to capture heat signatures from those entering. Anyone, including employees, students, or visitors, with an elevated temperature will be asked to self-check their temperature with a forehead thermometer to verify the reading. This secondary temperature check will be conducted in such a manner as to ensure the privacy of the individual being screened. Results of temperature screening will be confidential and if retained, will be placed in a separate confidential medical file. Further procedures will be developed by Risk Management to deploy thermal scanning throughout the campuses.

3. Masks and Face Coverings for Employees and Students

  1. Until further notice, ALL individuals on campus (employee, student, and visitor) shall use face coverings, which must cover, at a minimum, nose and mouth. This face covering shall be worn when moving throughout the campus, in hallways, breakrooms, restrooms, classrooms, or common areas or any time social distancing of at least six feet is not possible.
    1. The CDC recommends wearing cloth face coverings in public settings where other social distancing measures are difficult to maintain. The purposes of the cloth face covering are to slow the spread of the virus and help people who may have the virus and do not know it from transmitting it to others.
  2. Students shall wear face coverings at all times during classes held on campus.
  3. All individuals on campus are encouraged to bring their own face covering to campus. TCC will provide surgical-style masks available to employees as deemed appropriate to their on-campus function. Supervisors should complete Supervisor COVID-19 Supply Request Form to obtain surgical-style masks for their employees.
  4. Individuals may only remove their face coverings while on campus if all of the following three conditions are met:
    1. they are within their enclosed private workspace, and
    2. they are consistently at least six feet from others, and
    3. they are not interacting with others.
  5. To conserve the College’s mask supply, employees should follow the re-use guidelines:
    1. Disposable surgical-style masks worn should be worn on campus for five consecutive days, or until soiled, whichever occurs first.
    2. Fabric masks should be washed and fully dried, as needed, but at least once per work week. Appropriate cleaning of the mask is the responsibility of the wearer.

4. Social Distancing for Employees and Students

  1. Social Distancing refers to keeping a physical distance of at least six feet between individuals. According to the Centers for Disease Control (CDC), it is one of the most effective methods of avoiding infection and reducing the spread of COVID-19.
  2. Social distancing requirements apply in all workplace settings on campus, as well as in public settings, common areas, and shared spaces on campus.
    1. When in public settings, common areas, and shared spaces on campus such as classrooms/lecture halls, labs, areas of ingress and egress, food courts, libraries, and break rooms – individuals must maintain a physical distance from others of at least six feet.
  3. When social distancing of at least six feet is not possible in an indoor or outdoor public setting, common area, or shared space, a mask must be worn and additional mitigation, such as the following options, must be implemented where possible:
    1. staggered breaks or shifts
    2. re-configured physical space
    3. re-configured seating designations
    4. revised workflow processes (e.g., drive through, partitions, curbside pickup)
    5. flexible meeting formats, such as video or telephone conferencing.

5. Travel Restrictions and reporting for Employees and College supported travel for students

  1. Non-essential business travel is prohibited until further notice.
  2. Any business travel deemed essential must be pre-approved by cabinet member submitted through the Concur system. Additional approvals include Risk Management.
  3. Personal travel out of state or country is strongly discouraged and must be reported to Risk Management by Employee/Supervisors 48 hours prior to travel and may or may not result in an order to self-quarantine for at least 14 days. If self-quarantine is deemed necessary, employees may be required to utilize accrued paid leave or enter a leave without pay status. All travel restrictions and self-quarantine will follow local Tulsa Department of Health guidelines on travel restrictions in effect at the time of travel.

6. Testing, Isolation, and Contact Tracing for Employees and Students

  1. Positive Tests – If an employee or student tests positive for COVID-19, the College will cooperate with the Tulsa Health Department in its contact tracing efforts.
    1. Supervisors who are made aware that an individual in their area has tested positive must contact Risk Management at (918) 595-4731 for disinfecting assistance, if the individual was in the area within the last four days.
    2. All employees and students who have received a positive COVID-19 laboratory test must obtain clearance from the Risk Management Office before returning to campus.
  2. Confirmed Exposures – Employees and students who were exposed to laboratory confirmed COVID-19 positive individuals are expected to notify Risk Management and to follow all directions provided by the Tulsa Health Department. In the event of an exposure, employees and students may be required to remain away from College property and from campus events until approved for return by the Tulsa Health Department.

7. Individual Sanitation and Respiratory Etiquette for Employees and Students

  1. Wear your face coverings. Avoid touching your eyes, nose, or mouth.
  2. Frequently wash hands with soap and water for at least 20 seconds. When soap and running water are unavailable, use an alcohol-based hand rub with at least 60% alcohol.
    1. The College will provide hand sanitizer in common areas and entrances and ensure bottles of soap and towels at all handwashing areas.
  3. Practice good respiratory etiquette, including coughing and sneezing into your elbow or a tissue and turning away from others when coughing or sneezing.
  4. Employees should refrain from using other employees’ phones, desks, offices, or other work tools and equipment, when possible. When it is not possible, equipment should be disinfected before and after each use.
    1. Employees are to remove shared candy dishes from their desks.
  5. Common areas touched by employees including but not limited to printer/copier, file cabinets, tables, etc. shall be wiped with disinfecting wipes immediately before and after every use.
    1. The College will provide sanitizer in shared common areas and can be requested usingSupervisor COVID-19 Supply Request.
  6. Every effort should be made by each employee to disinfect their personal workspace daily, especially at the end of each workday.
  7. Employees should use the restroom facilities closest to their office/workspace to assist with contact tracing related to illnesses and in consideration of decontamination efforts.

8. Facility Access, Disinfecting, and Signage

TCC is implementing the following measures in an effort to encourage social distancing and to avoid COVID-19 transmission at work. In implementing these measures, TCC remains committed to compliance with all applicable building codes, laws and necessary security measures.

  1. The College will provide increased cleaning and sanitizing of frequently used facilities and common areas, including elevators, restrooms, classrooms, and other high-traffic spaces with the use of approved cleaners that meet CDC guidelines for disinfecting COVID-19.
  2. The College will adjust the number of entrances where possible (while maintaining code compliance) to help manage traffic flow to allow social distancing for employees, students and guests when entering and leaving TCC facilities.
  3. TCC will dedicate staff, at each campus, who will help support and clarify building access and safety protocols that impact how occupants use and move throughout the building.
  4. Floor markings will be in place where possible to help ensure proper social distancing in waiting and common areas.
  5. In some areas, furniture will be removed or rearranged to reduce public touchpoints.
  6. Signs will be posted at multiple locations and entry points around campus. Signs will be posted that outline campus protocols on social distancing, physical contact, wearing of masks, and other requirements. The signage at all entrances will warn against entry for anyone answering “Yes” to any of the following within the previous 14 days:
    1. Flu-like or COVID-19 symptoms (cough, shortness of breath, fever, sore throat, muscle aches, loss of sense of smell or taste, or gastrointestinal issues)
    2. Close contact with symptomatic family member(s) or other person(s) exhibiting symptoms
    3. Tested positive for COVID-19
    4. Exposure to someone who has tested positive
    5. Been advised to self-quarantine by a healthcare provider
  7. Classrooms
    1. Maximum occupancies for conference rooms will be reduced, and signs will be posted indicating the maximum number of people permitted in each classroom, unless due to size, the room will be closed.
    2. Classrooms will be cleaned and disinfected between use.
  8. Libraries and Shared Computer Spaces
    1. Maximum occupancies for conference rooms will be reduced, and signs will be posted indicating the maximum number of people permitted in each conference room, unless due to size, the room will be closed.
    2. Cleaning will be enhanced and disinfectant wipes for use prior to and after use of equipment/resources.
  9. Conference rooms
    1. Maximum occupancies for conference rooms will be reduced, and signs will be posted indicating the maximum number of people permitted in each conference room, unless due to size, the room will be closed. 
  10. Breakrooms/Kitchens
    1. Employees should not gather in breakrooms. Signs will be posted indicating the maximum number of people permitted in the breakroom at one time. Employees are only permitted to remain in breakroom to eat lunch. Only one employee is allowed per table.
    2. Coffee makers, microwaves, and refrigerators may remain available; however, employees must disinfect handles before and after use. Please maintain proper social distancing while using the kitchen.
    3. Employees should not gather in the kitchen. Signs will be posted indicating the maximum number of people permitted in the kitchen at one time.
  11. Bathrooms
    1. Employees should limit bathroom usage to the facilities closest to their workspace.
    2. Soap and water, as well as hand sanitizer in many locations, remain readily available. Employees should wash hands for 20 seconds using warm water.
    3. Employees should use a paper towel to open the door.
  12. Elevators
    1. While waiting for elevators, please maintain social distancing of at least six feet from other passengers. Observe floor markings to establish proper social distancing.
    2. Signs are posted regarding healthy elevator use protocols including passenger limits and safe distances in the elevator.
    3. TCC has reviewed elevator cleaning processes and updated the cleaning process to ensure ongoing cleaning of high-touch surfaces such as elevator panels/buttons.
  13. Stairs
    1. TCC will designate staircases as upward direction only and other staircases as downward direction only, please look for Up/Down signage.
    2. When using the stairs, please remain on your right-hand side at all times.

9. Enforcement for Employees and Students

Employees and students who refuse to comply with this Return Plan are subject to disciplinary action, in accordance with the applicable faculty, staff, or student handbook policy. If an employee or student indicates compliance is not possible due to medical reasons, the individual should be referred to the appropriate College office to request accommodations on the basis of disability. 

Employees who would like to request accommodations when planning a return to campus should contact Human Resources at (918) 595-7996 or for more information about the accommodation request process, necessary documentation, and to discuss the interactive process used to determine reasonable accommodations based upon each staff member’s unique needs.

In the event a class or section of classes have unique inherent technical challenges which may prevent the use of face coverings please contact Risk Management to request an exception.

Students seeking accommodations should, as always, contact Accessibility Resources.

10. Vendor Screening

Guests, such as commercial vendors who are neither students nor prospective students, shall arrange visits to campus ahead of time in order to provide ample time for completion, submission, and review of the Self-Assessment Questionnaire. Meetings with outside vendors and agencies should be held via phone or teleconference unless a face-to-face meeting is essential for business purposes. Contract workers and vendors are expected to provide their own face coverings when on campus and utilize them consistent with College policy. Vendors, who refuse to comply with this Return Plan are subject to having their access to campus suspended or terminated.