Facilities Use and Leasing
Due to Coronavirus (Covid-19) and TCC's continued transition to remote operations with limited on-campus resources, please be advised, non-college events are not being approved at this time.
As a public institution, TCC has spaces and facilities that may be used or leased by faculty, staff, students, registered student organizations, and non-college outside groups. There are different requirements based on which spaces and facilities are being requested, which entity is requesting, and for what purpose.
TCC Indoor Facilities Use for Faculty, Staff, Students, Registered Student Organizations
College rooms are rooms that can be reserved for shared academic use and are administered individually on each campus. First and foremost, TCC classrooms are for accommodating College classes, therefore class scheduling takes precedence over any other event. Please contact the campus Provost office to schedule a classroom.
TCC facilities are available for use by:
- Academic departments, staff, and faculty: TCC rooms can be requested by current TCC personnel.
- Student organizations for events and organizational meetings: TCC rooms can be requested by officers of a registered student organization through Student Life on each campus.
If these indoor facilities will be used by invited guests of faculty, staff with approval by their Cabinet level representative, and registered student organizations with approval from their advisor be aware if an invited guest is using a TCC facility for a non-College sponsored program or activity, regardless of duration, they need to provide proof of liability insurance (described below). For questions regarding insurance, contact Risk Management.
TCC Facility Leasing to Non-College Outside Groups
All Non-College Outside groups are required to complete the online Request for Facilities Use Form for any space on TCC's campuses/properties.
Any outside group that wants to use a TCC indoor facility must comply with the TCC Policy on Use and Scheduling of Tulsa Community College Properties Including Digital Signage. For groups requesting use of the McKeon Center for Creativity (C4C) or the VanTrease PACE, due to the unique nature of these facilities, additional contractual and other conditions will apply to your facilities rental request.
If insurance is required, as described above, the group shall furnish proof of insurance to the Office of the Provost at least five calendar days in advance of the occupancy time, or more depending on the nature of the event.
The Certificate shall show there is an active insurance policy in which the Group, and all participating parties in the program, are named as insured with TCC named as an additional insured for minimum premises bodily injury liability insurance of $1,000,000.00 per occurrence. The event will be cancelled if the certificate of insurance on file at least five calendar days before the event.
The policy shall protect against loss, cost, claim or expense on account of injury to person or property occurring in or about the leased premises during or incident to the use thereof by Lessee or its participating parties, and covering any damage to personal property or real estate of Lessor or others caused by Lessee, its agents or employees. The certificate of insurance, naming Lessee and participating parties as insured, must state the event name or the certificate will not be valid. Certificate of Liability Insurance with a “pending” policy number will not be accepted. The policy shall also provide for a ten day notice to TCC prior to cancellation. The Certificate of Insurance must contain the following language:
“Tulsa Community College is named as an additional insured with respect to all activities by [GROUP] held on the TCC premises. Nothing contained herein shall be construed to limit or waive TCC’s immunity from liability under the law now in existence or existing in the future.”
Schedulable Indoor Spaces for Non-College Outside Groups
For the 2019-2020 school year the following indoor spaces may be requested for use by Non-College Outside Groups.
- Student Union Rooms S208, S210, S212, or S214
- Thomas K. McKeon Center for Creativity (C4C)
- Phillips Building Auditorium MP110
- Area for Tabling maximum four tables in the cafeteria eating area
- Auditorium 9101
- VanTrease Performing Arts Center for Education (PACE)
- Seminar Center
- Large Auditorium SU 128
- Small Auditorium SU 266
- Large Meeting Rooms SU 226
- Gallery Conference Room SC 116B
- Student Union Auditorium SC 110
- Information Commons 208
- Information Commons 232
Riverside Aviation Center
- 1st Floor Hangar
Campus Parking Lot Rentals
Some parking lots may be available for weekend or evening rentals.
Unscheduled Expressive Outdoor Facilities Use
TCC embraces the sharing of knowledge and ideas through public discourse and free speech. TCC students, faculty, staff, and visitors are encouraged to engage in respectful dialogue. Any member of the College campus community or the public may use unrestricted generally accessible outdoor areas for non-commercial expressive activities on a first come, first served basis without giving prior notice pursuant to the College’s Policy on Unscheduled expressive outdoor events and activities.
TCC uses on-campus digital signage to promote events hosted by Registered Student Organizations, College departments, and important announcements from College administration pursuant to the College’s Policy on Digital Signage.
Expressive Speech Annual Report
Tulsa Community College embraces the sharing of knowledge and ideas through public discourse and free speech. Pursuant to Title 70 Section 2120, TCC revised its Facilities Use policy to comport with the state law. Information about the use of space, including the revised policy addressing unscheduled expressive outdoor events can be found on this webpage. In compliance with the state law, the College developed training materials and trained supervisors, campus leadership at all four campuses, and campus law enforcement regarding the policy. The College reports no barriers to or incidents of disruption of free expression occurring on campus.