Course Enrollment and Withdrawal
Enrolling and Dropping from Classes
- You may enroll in courses during the published dates in the Academic Calendar.
- You have 1 week from the time you enroll to secure payment for classes.
You have 24 hours to secure payment for your classes when enrolling after:
- May 1 for the Summer Term
- Aug 1 for the Fall Term
- Jan 1 for the Spring term
- You may drop classes using MyTCC or in person by contacting any Enrollment Services Office.
Withdrawing from Classes
After the (100% Refund) Drop Date period, students may withdraw from a class; however, no refund will be administered. To withdraw, students should understand the following requirements:
- You may withdraw from a course on or before the published withdrawal date. Please refer to the Academic Calendar for more information concerning withdrawal deadlines.
- To initiate the withdrawal process, you can make an appointment to speak with your assigned academic advisor or Email email@example.com to set up an appointment. In the event you do not have an assigned advisor or the advisor has no appointments available, you may visit the Virtual Academic Advising room.
- You are strongly encouraged to visit with an Academic Advisor; as soon as possible, when making a decision to withdraw.
- After completing the instructions provided by the Academic Advisor, you will be contacted by an Answer Center Specialist to discuss possible financial aid implications (if applicable) and confirm the withdrawal is complete.
- For students using Veteran Education Benefits, please contact the Veterans Services Office representative before completing a withdrawal form.
Dual Credit and Concurrent High School Student Withdrawal Policy
Starting in the Spring of 2021, Concurrent High School Students will follow the same procedures as traditional students when withdrawing from classes.
- TCC Application for Admission has been processed and you have received an email with log in and password information (emails are sent throughout the day).
- Go to the TCC homepage, click on the MyTCC link.
- Log on to MYTCC with your college wide student ID number (T123456789) and Password. (Password information sent in welcome email)
- Go to My Account Page.
- Go to the Enrollment/Registration Tools box.
- By following the 1-2-3 Enroll process you can successfully complete your enrollment.
- Step 1: Select “Look up Classes by Subject and Enroll”
You will then be at the “Add Classes Worksheet”. You can do a “Class Search” to select classes by subject or if you know the 5-digit Course Registration Number (CRN), you can add it directly to the worksheet.
- Step 2: Review your schedule.
Courses marked “Registered Temporary” indicate that enrollment is still pending successful payment arrangements. Courses marked “Web Registered” indicate that payment arrangements have been made successfully and you are enrolled in those courses.
- Step 3: Complete your enrollment.
Scroll to the bottom of the page. If no balance due is showing, then you have successfully enrolled in the courses marked “web registered.” If there is a balance due, you must make one of the following payment arrangements in order to finalize your enrollment: pay in full, enroll in a payment plan, present a third party payment contract to the Bursar’s office, or complete the financial aid application process and maintain satisfactory academic progress. Your temporary schedule will be held for 1 hour to allow you to make payment arrangements. Once you have made payment arrangements, your enrollment is complete!
- Step 1: Select “Look up Classes by Subject and Enroll”
- The User ID is the same as your current 8-digit Student ID/CWID except a capital "T" is required before the ID.
- For help, contact the Student Support Center.
Results of Withdrawing
- A "W" or "Withdrawal" grade will be awarded on your transcript for the courses from which you withdraws.
- The "W" grade will not affect your GPA.
- You may have financial aid repercussions for unsatisfactory academic progress and become ineligible for financial aid in the following semester
- Withdrawal deadlines for regular semester courses (16-week or 8-week) courses are published in the academic calendar.
- You are strongly encouraged to visit with any Enrollment Services Office regarding the deadlines for shorter courses.
Financial Aid Recipients
- If you withdraw from any or all of your courses, you may be required to have a recalculation of Federal Student Aid as of the date of withdrawal. As a result of the recalculation, You may owe money to TCC.
- If you withdraw from one or more courses, it may affect your satisfactory academic progress (SAP) and you may become ineligible to receive financial aid.
- Admissions & Financial Aid Forms and Documents
- If you receive scholarships, veteran's benefits, loans, grants, or Tulsa Achieves, you are required to meet with a Financial Aid representative for advisement before withdrawing.
Process for Withdrawal
On Campus Student Process
Due to the college’s response to COVID-19, students are not currently able to withdraw on campus. Please use the Distance Learning Student Process listed below to discuss withdrawing from a course.
Distance Learning Student Process
After discussing the withdrawal process, your Academic Advisor will provide you with a copy of the form to verify that all information is correct. Ensure all areas are initialed, signed, and dated under the “Student Responsibility" section. You may download the TCC Request for Withdrawal form.
If you receive financial aid and are enrolled in classes that have not started yet, make sure to sign and date under the "Affidavit of Enrollment" section. Note: TCC will not process withdrawals that are not requested on the TCC Request for Withdrawal form.
Regular Course Audit
You must complete the “Audit Contract” for each class being audited. both you and the appropriate instructor must sign the form and the request to audit must be completed prior to the close of the withdrawal period for the specific class. You may revert from audit to credit only during the schedule adjustment period for the specific course. You must adhere to the instructor’s class attendance and participation requirements. If you do not adhere to the instructor’s requirements, you may be withdrawn by the instructor for non-attendance. A grade of AU (audit) does not count in hours attempted or earned. Audited courses will not apply toward graduation requirements, or for financial aid or veteran’s benefits.
Audit for Oklahoma Residents Who Are Age 65 or Older and Desire a Tuition Waiver
The Oklahoma State Regents for Higher Education approved a policy authorizing institutions of the State System to waive the fees for Oklahoma residents who are 65 years of age, or older, for auditing of academic courses — contingent upon space being available in the classrooms and laboratories housing such courses. Information relative to this program is as follows:
- Enrollment is open on a space-available basis on the date the class begins. People will be allowed to enroll at TCC under this plan only after the regular enrollment period preceding each semester and at times designated by the College. Enrollment is allowed only if the normal class limit has not been met. No class overloads will be allowed. Students must meet any proficiency requirements or prerequisites prior to enrollment.
- Students must meet Oklahoma residency requirements as defined by the Oklahoma State Regents, be age 65 or older, and must verify both residency and age (i.e., by presenting a valid birth certificate, driver’s license, etc.).
- A maximum of seven semester credit hours per regular semester and four semester credit hours in a summer term is allowed under this policy. If a student wishes to enroll in more than the maximum credit hours allowed, he/she must pay the regular fees for hours beyond the maximum.
- Since audit is mandatory under the fee waiver, the Director of Enrollment Services signature will authorize the audit status in lieu of other College officials.