Institutional Review Board

Training in human research protection is provided through an on-line, web-based course provided through the Collaborative Institutional Training Initiative (CITI). Each applicant will be required to complete the basic course in human research protection and a refresher course three years later. Training must be updated every three years. Learn more about who is required to complete training.

CITI Training Portal: Register/LoginCITI Account Creation Guide

• Certificate of Completion for Required Training
• Documentation of approval from authorities (This only applies if the principal investigator is from outside the TCC organization.)
• Complete one of the following:
  • Action Research Application Form
  • IRB Application Form
• All necessary informed consent/assent forms
• A copy of all recruitment materials (script, flyers, letters, etc.)
• A copy of all instruments (questionnaires, surveys, tests, etc.)
   

Note: If you need Institutional Research, Reporting & Analytics (IRR&A) services, it's recommended that you consult with them during this step.

Submit your completed Application Form through the IRB Application Portal.

Note: 

• Allow at least two weeks for the initial review of your IRB application by reviewers after processing during a regular semester. 
• In between semesters, it may take longer. 
• Full board reviews take even longer. 
• If your application is incomplete, missing documents or information, or there are questions regarding your application, it may take more time to review.

After your study is approved, there are still things you may need to consider.

Institutional Research, Reporting & Analytics

If you need Institutional Research, Reporting & Analytics (IRR&A) services, you can now submit an IRR&A Service Request. 

Note: You will need to provide your IRB Application Number.

Research Protocol Modification

Your research activities must be carried out as described in your approved IRB protocol. Any change to approved protocols requires an official modification request to and approval by the IRB. A request for modification must be made by completing the Research Protocol Modification Form and emailing it to irb@tulsacc.edu.

Annual Progress/Renewal or Final Report

Description

Annual Progress/Renewal or Final Report Form

If you plan to use Institutional Research, Reporting & Analytics in your study, use the following steps: 

1. Following TCC's Survey Guidelines, the researcher completes the Survey Administration Request Form online to gain permission to administer survey
2. IR considers the survey request population and timeline, and compares them to other surveys being administered across TCC

Note: Surveys can be denied or scheduled differently than the researcher plans

1. IRB applications must be submitted online
2. IRB reviews proposed studies to see if they meet ethical standards
3. The application should include letters of support from appropriate people (e.g., faculty advisor of club, department chair, etc.)
4. The application should include a permission-granting email from IR for survey administration

1. The online Service Request form must be completed for online surveys and/or archival data available through IR
2. Note, IR may require more permissions/approvals before providing any archival data; surveys should have already gotten appropriate permissions during the Survey Administration Request process
3. If administering an online survey, a service request must be put in with IR to build and administer the survey through Qualtrics
4. If needing archival data available through IR, a service request must be put in with IR to request the data

If the research will continue beyond one year of approval from IRB, or if there are any modifications to the study (P.I., methodology, etc.), the researcher must submit a renewal or modification form to IRB and receive approval before proceeding with the study.

Who must complete the training?

TCC Principal Investigators & Advisors: Any TCC faculty member, staff member or student who is listed as a principal investigator or co-investigator in a research project that involves human subjects, or who is acting as advisor to a student conducting such research, must complete the required CITI training modules prior to submission of a new protocol. The principal investigator is responsible for ensuring adequate training of their personnel who are not specifically listed on the protocol.

Who needs to submit an IRR&A request?

Any person or office proposing to administer a survey must collaborate with the Institutional Research office to schedule the survey on the official survey calendar (TCC Survey Administration Calendar in Outlook). 

IRR&A can assist with the following services:

• Institutional data retrieval, analysis, and reporting
• Survey design, administration, and analysis
• Research assistance
• Compliance reporting and assistance