Institutional Research, Reporting & Analytics

The TCC Historical Institutional Data provides a state-defined year-to-year view (Summer, Fall, and Spring semesters) of enrollment student data and faculty/staff data.

The TCC Campus Profiles are based on fall student enrollment and faculty data by TCC campuses.

• College Profile
• All Campuses Profile
• Metro Campus Profile
• Northeast Campus Profile
• Online and Online Live Profile
• Southeast Campus Profile
• West Campus Profile

Preliminary Enrollment

Preliminary Enrollment is tracked from the first day of classes after the Add/Drop period ends.

Fall Preliminary Enrollment

• 2024 Fall Preliminary Enrollment
• 2023 Fall Preliminary Enrollment
• 2022 Fall Preliminary Enrollment
• 2021 Fall Preliminary Enrollment
• 2020 Fall Preliminary Enrollment

Spring Preliminary Enrollment

• 2025 Spring Preliminary Enrollment
• 2024 Spring Preliminary Enrollment
• 2023 Spring Preliminary Enrollment
• 2022 Spring Preliminary Enrollment
• 2021 Spring Preliminary Enrollment

Summer Preliminary Enrollment

• 2024 Summer Preliminary Enrollment
• 2023 Summer Preliminary Enrollment
• 2022 Summer Preliminary Enrollment
• 2021 Summer Preliminary Enrollment
• 2020 Summer Preliminary Enrollment

End-of-Term Enrollment Reports

End-of-Term Enrollment Reports are based on official enrollment files submitted to Oklahoma State Regents for Higher Education.

Comparison Report

• 2019–2023 Fall End-of-Term Enrollment Comparison Report
• 2020-2024 Spring End-of-Term Enrollment Comparison Report
• 2020-2024 Summer End-of-Term Enrollment Comparison Report

Fall Term Report

• 2023 Fall End-of-Term Enrollment Report
• 2022 Fall End-of-Term Enrollment Report
• 2021 Fall End-of-Term Enrollment Report
• 2020 Fall End-of-Term Enrollment Report
• 2019 Fall End-of-Term Enrollment Report

Spring Term Report

• 2024 Spring End-of-Term Enrollment Report
• 2023 Spring End-of-Term Enrollment Report
• 2022 Spring End-of-Term Enrollment Report
• 2021 Spring End-of-Term Enrollment Report
• 2020 Spring End-of-Term Enrollment Report

Summer Term Report

• 2024 Summer End-of-Term Enrollment Report
• 2023 Summer End-of-Term Enrollment Report
• 2022 Summer End-of-Term Enrollment Report
• 2021 Summer End-of-Term Enrollment Report
• 2020 Summer End-of-Term Enrollment Report

Course Enrollment and Grade Reports

Course Enrollment and Grade Reports summarize the enrollment and grade distribution of credit courses by discipline and course for the semester.

Fall Course Enrollment and Grade Reports

• 2024 Fall Course Enrollment and Grade Reports
• 2023 Fall Course Enrollment and Grade Reports
• 2022 Fall Course Enrollment and Grade Reports
• 2021 Fall Course Enrollment and Grade Reports
• 2020 Fall Course Enrollment and Grade Reports

Spring Course Enrollment and Grade Reports

• 2024 Spring Course Enrollment and Grade Report
• 2023 Spring Course Enrollment and Grade Reports
• 2022 Spring Course Enrollment and Grade Reports
• 2021 Spring Course Enrollment and Grade Reports
• 2020 Spring Course Enrollment and Grade Reports

Summer Course Enrollment and Grade Reports

• 2024 Summer Course Enrollment and Grade Report
• 2023 Summer Course Enrollment and Grade Reports
• 2022 Summer Course Enrollment and Grade Reports
• 2021 Summer Course Enrollment and Grade Reports
• 2020 Summer Course Enrollment and Grade Reports

Enrollment by Major

Enrollment by Major is an unduplicated headcount by major for each term in the state–defined academic year (Summer, Fall, and Spring semesters.)

• 2023-2024 Enrollment by Major
• 2022-2023 Enrollment by Major
• 2021–2022 Enrollment by Major
• 2020–2021 Enrollment by Major
• 2019–2020 Enrollment by Major

Outcomes Data reports demonstrate and/or evaluate the success of students and TCC programs through graduation and licensing examination information as required for accreditation by the Higher Learning Commission.

Graduates by Major

• 2023-2024 Graduates by Major
• 2022-2023 Graduates by Major
• 2021–2022 Graduates by Major
• 2020–2021 Graduates by Major
• 2019–2020 Graduates by Major

Transfer

First–Time Entering Student Cohorts: Historical Three-Year Transfer Rates and Oklahoma Transfer Destinations

Licensure Rates by Program

• 2023-2024 Licensure Rates
• 2022-2023 Licensure Rates
• 2021-2022 Licensure Rates
• 2020–2021 Licensure Rates
• 2019–2020 Licensure Rates

Common Data Set (CDS)

The Common Data Set (CDS) is a set of clearly defined items developed through collaboration in higher education. This large compilation of institutional data is based on preliminary enrollment for the Fall of each year and is used for official institutional reporting.

• 2024-2025 Common Data Set
• 2023-2024 Common Data Set
• 2022-2023 Common Data Set
• 2021-2022 Common Data Set
• 2020–2021 Common Data Set

Demographic Data

The TCC Demographic Ledger reports on student data for race and gender by academic year headcount, fall headcount, retention, graduation, and transfer rate and includes faculty and staff data for race and gender.

• 2023-2024 Demographic Ledger
• 2022-2023 Demographic Ledger
• 2021-2022 Demographic Ledger
• 2020–2021 Demographic Ledger
• 2019–2020 Demographic Ledger

Integrated Postsecondary Education Data System (IPEDS) Data Feedback Reports

Each year, all institutions that receive Title IV financial aid funds are required to complete a number of surveys for the Integrated Postsecondary Education Data System (IPEDS), which is part of the U.S. Department of Education’s National Center for Education Statistics (NCES).

The following Data Feedback Reports are sent to the institution each fall and highlight our statistics as compared to a group of peer institutions:

• 2023-2024 IPEDS Data Feedback Report
• 2022-2023 IPEDS Data Feedback Report
• 2021-2022 IPEDS Data Feedback Report
• 2020–2021 IPEDS Data Feedback Report
• 2019–2020 IPEDS Data Feedback Report

These reports provide data for developmental placement levels for TCC first-time degree-seeking and certificate-seeking students.

• Developmental Placement for TCC Students - Fall 2023
• Developmental Placement for TCC Students - Fall 2022
• Developmental Placement for TCC Students - Fall 2021
• Developmental Placement for TCC Students - Fall 2020
• Developmental Placement for TCC Students - Fall 2019

These reports summarize the success outcomes of students who enrolled in a course designed to orient students to TCC campuses and college services, emphasizing personal and social strategies with the goal of increasing student involvement in college and community activities.

• College Success Student Outcomes - Fall 2022
• College Success Student Outcomes - Fall 2021
• College Success Student Outcomes - Fall 2020
• College Success Student Outcomes - Fall 2019
• First Year Experience Seminar Student Success Outcomes - Fall 2018

This data summarizes Tulsa Achieves cohorts in many areas with comparison data to non-Tulsa Achieves cohorts for the same years.

Tulsa Achieves Annual Report for 2023-2024

Community College Survey of Student Engagement (CCSSE)

The Community College Survey of Student Engagement (CCSSE) is a well-established tool that helps institutions focus on good educational practices and identify areas in which they can improve their programs and services for students. Administered every two years during the spring to mostly returning students, the Community College Survey of Student Engagement asks about institutional practices and student behaviors that are highly correlated with student learning and retention.

2024 CCSSE

• Spring 2024 CCSSE Executive Summary
• Spring 2024 CCSSE Results Presentation (not available)
• Spring 2024 CCSSE TCC's Custom Questions by Enrollment

2022 CCSSE

• Spring 2022 CCSSE Executive Summary
• Spring 2022 CCSSE Results Presentation
• Spring 2022 CCSSE TCC's Custom Questions by Enrollment

2021 CCSSE

• Spring 2021 CCSSE Executive Summary
• Spring 2021 CCSSE Results Presentation (not available)
• Spring 2021 CCSSE TCC's Custom Questions by Enrollment

2019 CCSSE

• Spring 2019 CCSSE Executive Summary
• Spring 2019 CCSSE Results Presentation
• Spring 2019 CCSSE TCC's Custom Questions by Enrollment

2017 CCSSE

• Spring 2017 CCSSE Key Findings
• Spring 2017 CCSSE Results Presentation
• Spring 2017 CCSSE TCC's Custom Questions by Enrollment

Revealing Institutional Strengths and Challenges (RISC) Survey

The Revealing Institutional Strengths and Challenges (RISC) Survey provides detailed, actionable data about student success, using the latest advances in survey research and technology. Survey results pinpoint where students are experiencing obstacles and identify campus offices that excel in helping students succeed in college.

Fall 2022 RISC Student Survey Summary Report

Healthy Minds Study - Student Survey

The Healthy Minds Study provides a detailed picture of mental health and related issues in college student populations. Schools typically use their data for some combination of the following purposes: to identify needs and priorities; benchmark against peer institutions; evaluate programs and policies; plan for services and programs; and advocate for resources.

• Fall 2021 Healthy Minds Study
• Spring 2019 Healthy Minds Study

Exit Surveys of TCC Graduates

Each academic year an Exit Survey is offered to all students applying to receive a certificate or degree from Tulsa Community College.

• 2022-2023 Exit Survey Report
• 2021-2022 Exit Survey Report
• 2020-2021 Exit Survey Report

PACE Climate Survey for Community Colleges

The PACE Climate Survey allows community college leaders to better understand their institution’s culture and overall capacity to promote student success by hearing directly from employees about how they perceive and experience their work. In doing so, the survey promotes open and honest communication to inform priorities for change.

2023 PACE Climate Survey

• 2023 PACE Climate Survey Executive Summary
• 2023 PACE Climate Survey Final Report
• 2023 PACE Climate Survey Presentation

2021 PACE Climate Survey

• 2021 PACE Climate Survey Executive Summary
• 2021 PACE Climate Survey Final Report
• 2021 PACE Climate Survey Presentation

2019 PACE Climate Survey

• 2019 PACE Climate Survey Executive Summary
• 2019 PACE Climate Survey Final Report
• 2019 PACE Climate Survey Presentation

2017 PACE Climate Survey

• 2017 PACE Climate Survey Executive Summary
• 2017 PACE Climate Survey Final Report
• 2017 PACE Climate Survey Presentation

These guidelines apply to any person or office proposing to administer a survey to TCC students, faculty, or staff. For the purpose of these guidelines, a survey is defined as any set of questions administered to gather self‐report information not available through a standard data request, regardless of whether the survey is verbal, written, or electronic.

Purpose

The proliferation of surveys to college constituents raises important ethical, legal, and practical concerns, such as privacy, protection of human subjects, and survey fatigue from over-surveying the same groups or administering multiple surveys at the same time or within a short time frame. The purpose of these guidelines is to provide a central, internal administration process in order to promote privacy, minimize survey fatigue, improve survey quality, and increase the reliability and validity of the data collected.

Who Needs to Know these Guidelines

TCC faculty, staff, administrators, students, external TCC consultants, and those not affiliated with the college who are proposing to survey TCC faculty, staff, administrators, or students.

Guidelines

Scope and Applicability

Any person or office, proposing to administer a survey to TCC students, faculty, staff, or administrators must first obtain written approval from the appropriate senior administrator(s) to administer and the Institutional Research office to schedule the survey on the official survey calendar (TCC Survey Administration Calendar in Outlook).

NOTE: These guidelines do not apply to an office that is surveying faculty or staff within its area, or faculty surveying students within a current section of their own course. Nor do they apply to surveys given immediately to attendees of an event (e.g., New Student Orientation, Paint the Zoo Blue) or service (e.g., after an advising session) to evaluate those events and services.

These guidelines do apply to all surveys in which the initiator plans to survey:

• A population that is not under his or her purview or work as set forth above;
• The entire faculty, staff, or student body, or any group of faculty, staff, or students under multiple supervisory chains;
• Populations that cross disciplines, departments, schools, or administrative areas; or
• Populations for any research project, thesis, dissertation, fellowship, etc.

For example, if Human Resources surveyed all Human Resources staff, or the English department chair surveyed all English faculty, they would not need to obtain approval from Institutional Research. Or, if Academic Advising created a survey to give students after each advising session, they would not need approval. However, if Academic Advising planned to send out a survey to all students who had been seen in Academic Advising over the past year, they would need to get approval.

In addition to following these guidelines, any survey that constitutes human subject research must also be reviewed and approved by the Institutional Review Board. It is recommended to first get approval to administer the survey(s) from the appropriate senior administrator and work with Institutional Research to schedule the appropriate timing of the survey before applying for Institutional Review Board approval.

Information Security Requirements

Any individual requesting survey participant contact information must adhere to all applicable information security policies and FERPA guidelines and laws.

Survey respondent contact information must not be shared with or provided to other offices or to other individuals (either internal or external to the college) beyond the scope of the survey and must not be reused to administer other surveys without written permission from the Institutional Research office. When survey data to be stored on computers, servers, or other devices is confidential per the Information Security Policy, the device must be password protected and encrypted.

Process for Survey Administration Approval

Anyone interested in administering a survey that falls under these guidelines must complete the following steps.

1. Complete the online Survey Administration Approval Form.
2. Work with the Institutional Research office to determine which senior administrator(s) approval the requestor must obtain. Get written approval from the appropriate senior administrator(s).
3. Schedule a survey with the Institutional Research office so the survey can appear on the official TCC Survey Administration Calendar in Outlook.
4. Obtain additional approval through Institutional Review Board, if applicable.
5. If you need a list of contact information for survey administration, or if you are planning to administer an online survey, complete the online service request form. Remember, all online surveys that fall under the purview of these guidelines must be designed using the official TCC Qualtrics template and administered by the Office of Institutional Research or the Office of Student Assessment.

Note: If the survey is not fully developed prior to submitting any forms, the requestor should work with Institutional Research or Student Assessment to finalize the survey. The request will not be elevated for final approval until the survey instrument is fully developed.

Requests will be approved based on the content and quality of the survey, the number of requests to survey the same population, and the dates of survey administration. All requests will first be reviewed by the Director of Institutional Research and Institutional Research Manager. The Director or Manager will inform the requestor from whom the appropriate person is to request senior administration approval depending on the intended respondents. The following will give final approval for survey requests:

• Requests to survey Students will be reviewed by the Vice President of Student Affairs or their designee
• Requests to survey Faculty members (full‐time and/or adjuncts) will be reviewed by the Senior Vice President and Chief Academic Officer or designee
• Requests to survey Professional Staff members will be reviewed by the Professional Staff Council president and the Chief Human Resources Officer or designee
• Requests to survey College Staff members will be reviewed by the College Staff Council chair and the Chief Human Resources Officer or designee
• Requests to survey all full‐time and/or part‐time employees (including faculty) will be reviewed by the President’s Office

Surveys Administration Format

All surveys to be administered in an online format will be administered using Qualtrics, the online survey tool purchased by TCC. Unless otherwise approved, surveys will be developed in and administered from Qualtrics by the Institutional Research office or Student Assessment office.

Questions?

For questions regarding these guidelines, contact TCC’s Institutional Research office at 918‐595‐7925 or ir@tulsacc.edu.